Chapter Minutes--May 3, 2005

Northern Arizona University, Havasupai, Room C

Flagstaff, Arizona

In attendance: Diana Betoney, Anita Blanco, Brenda Burns, Kevin Chase, Irv Coin, Lonnie Densberger, Michelle Figueroa, Gene Fougner, Sara Gjere, Evelyn Giunta, Keith Hovis, Terry Hubbard, Amanda Kapp, Robert McCune, Rhonda Moses, Kathie Oehme, Lydia Perez, Eliot Schipper, Stephanie Sivak, Roberta Tohannie, Lucia Wilson, Dwight Witherspoon

• Rhonda Moses calls the meeting to order at 9:54am. 
• Welcome and Introductions- She welcomes everyone here.  Rhonda doesn’t follow parliamentary procedure.  She thanks NAU for hosting the meeting and thanks everyone for waking up early to attend the meeting. 
• Ice Breaker- In order for everyone to check in with each other, we fill out “check” shapes and answer these questions; how are you feeling? Your most embarrassing moment.  An accomplishment for your program.  A personal accomplishment.
• Review and approve March 2005 minutes- Some names need to be added to the attendance section, a few grammatical changes that Sara noted.  Dwight moves to accept the minutes, Eliot seconds, motion passes.

• President’s Report- The complete report will be sent out via email from Rhonda.  The list serve is up to date so everyone should be getting an email about how to join.  Arizona hasn’t met the Fairshare challenge.  Rhonda will send out an email about institutional memberships.  Irv says that at WESTOP in Hollywood Arizona came in second to Central California for the Fairshare challenge.  Irv reiterates his plea that everyone should give one dollar for every week they work. 

The Childcare Access Grant would be a good connection for SSS.  The grant is due in June and is 45 pages.  Priority goes to institutions that have a sliding schedule; some money is set aside for renewal.  Lucia adds about collaborative efforts.  Kevin asks if it is first generation.  Rhonda clarifies that the grant’s focus is for Pell grant eligible students.  Lucia says that the child care needs to be accredited, affiliated with a university; it is more complicated now than in past years.  Rhonda says there has been a change in the process, she’ll post that information.  There is a subsidy for an early child care intern.  Rhonda says the grant is meant to work with what is existing, there is information listed under TRiO on the Dept of Ed webpage. 

The SSS slates are available.  Congrats to ASU West for a renewal of 5 years.  The list for Arizona isn’t complete yet.  Lucia asks if anyone knows what is going on with Dine.  No one knows.  Lucia says that their SSS made a big deal about being refunded, and there was an article in the AZ Republic.

The next WESTOP Board of Directors’ Meeting is in Honolulu to look at two sites for the WESTOP Convention.  Terry asks what State Initiative is.  Rhonda says that Lucia is helping with state initiative in conjunction with TRiO day.  She has the drive and knows what is going on.

• Treasurer's Report

Kevin says we still have checks coming.  He’d like to remind those who chair the SLC and PDS should have registration forms and check sent to him at NAU, checks can be made payable to AZ WESTOP.  Lydia says that you may need to change the address with your college/university business office.  Kevin says that he is getting the signatures for the bank account and everything should be all set for Joy.  Dwight asks about the reserves?  We are $800 ahead for this year.  Reserves are at $9000, gave $1000 to PIC for typhoon relief.  Rhonda says that we always get our reports done for the WESTOP Board, and that hard work has been recognized by the CFO. 

• Old Business
• 2004-2005 AZ Chapter Calendar of Meetings and Events is distributed with updated dates.

• New Business
• Selection of Committees- .  Lucia says we should contact South Mountain Community College since they have a new SSS
• After discussion, we have the following committees;
• Communications- Rhonda and Keith
• Events (TLC)- Robert (c), Eliot, Keith, Terry
• Fund Development- Rhonda (c)
• State Association Meeting- Michelle (c), Dwight, Diana, Lydia, Robert, Lucia
• Scholarship- Anita (c)
• Legislation/ State Initiative/TRiO Day- Lucia (c), Lydia (c), Anita, Kathie
• Strategic Planning- Irv (c) (more information to follow once we get an update from the WESTOP BOD
• Technology- Lee (c), Keith (website), Terry
• Membership- Lydia (c), Amy, Lonnie, Michelle, Sara, Lucia, Kevin
• Breakout into committees to fill out Team Charter and Capacity Matrix.  A committee report should be emailed to Rhonda.  A budget will then be sent out and approved by May 10.

• Announcements

Michelle gives a presentation on Tombstone.  There are three different hotels. Only one is ADA compliant.  They are still working out the details.

• Meeting Adjourned- motion by Eliot, second by Evelyn

• Next Chapter Meeting-  Friday, September 2, 2005, Prescott

Respectfully Submitted by

Sara M Gjere