Chapter Minutes--Sept. 1, 2006
The University of Arizona
Tucson, AZ

In attendance: Hector Acosta, Wendy Adams, Mary Brand, Tricia Brand, Kristen Bury, Olga Diaz,  Helen Dow, Sara Elliott, Michelle Figueroa, Katie Fischer, Dora Griffin, Veronica Joaquin, Michael Lopez, Silvester Mata, Robert McCune, Chris Mims, Daniel Pacheco, Todd Peapenburg, Lydia Perez, Ruben Saenz, Eliot Schipper, Ryan Smith, Mary Tiradani

1. Called to order at 10:10am- Michelle thanks everyone for traveling here.  Introductions of names and one fun thing done over the summer.  Lots of newer people, Michelle welcomes everyone. 
2. Approve Minutes- Dora motions to approve the minutes.  Lydia seconds.  Motion passes.
3. President’s Report
1. BOD Report- Please remember to register for your new membership.  It needs to be done in July of each year.  You should have gotten a reminder about paying through CVent.  Trying to look into ways to make institutional membership.  Please contact Melissa if you need liability insurance for an event; give her at least one month.  Conference chair members for February 2007 Annual WESTOP Conference are needed.  The committee meets via email.  Arizona chapter was asked to submit a gift basket to the COE Conference. 
2. New Grant Programs- Anita Blanco is back at admissions at ASU she is still going to be involved with WESTOP; she submitted the state initiative grant for Arizona.  You can get a maximum of $2000 with this grant.   The grant is to get two interns for the state of Arizona to take over some of the responsibilities in the communities.  They would go to Policy Seminar and would call congress people.  They would get a stipend of $1500.  This will be discussed in new business.  COE has two new grants.  The first is the Academic Competitiveness and National SMART Grant; both are for current college students.   Other qualifications are listed on the President Report Handout.  COE would like to see a lot of TRiO programs receive these grants; it will be helpful to prove to Congress our success.  Silvester says that the Academic Competitiveness grant was online with the FAFSA.  There may be no deadline, funds available until run out.  Slated ETS programs, we didn’t loose any and we didn’t gain any.  ASU lost their EOC and NAU kept it. 
4. Treasurer’s Report- Mary doesn’t have much right now due to the transition, however there has not been too much change.  She will have more at the next meeting. 
5. Committees Reports
1. COE Fund Development- Hector says that they asked a lot of questions in their committee meeting.  Hector is going to COE and will understand more.  There is a lot of politics with WESTOP and COE right now.  He will pass on information about fair share, so that we not looking at each other during the last minute to get funds.
2. Communications
3. Membership and Credentials- They are putting together a disk with all information about TRIO, COE, WESTOP, with important dates that will be sent to new members.  All the members will have for an informative piece of information. 
4. Communication- Helen says that members have been contacted who have not been involved.  Sara passes around the AZ List serve list.
5. Professional Development Seminar- Silvester gives a brief description of the PDS.   They are looking at January 4-6, 2007 or January 7-9, 2007.  The sites are downtown Phoenix or
   

Downtown Tempe.  The committee chose downtown Tempe.  Everything else will be taken care in the next couple of months.

1. TRIO Leadership Conference (TLC) - Sara passed out registration information.  Ideas for a t-shirt design are needed.  Proposals for workshops are needed as well by Oct 6.  All this information will be emailed to the list serv.
2. TRIO Luncheon- Lydia says that the luncheon is in conjunction with TRiO Day, February 24, 2007 from 11:30-2:30 at ASU at Memorial Union.  Each program can bring up to ten people, including staff members.  There will be a key note speaker.  Those programs can award up to three students in their program.  A template of the certificate will be sent out.  There will be a gift for each of the awardees.  The theme will be set in October and then invitations can be sent out. 
1. Unfinished Business
1. Updates
1. Proposed Upward Bound grant writing changes- Lydia says that there were a lot of comments about priority.  Sam Cortez (chair) and Irv Coin (AZ Representative) were very active with the response.  Some of the changes included serving freshman, GPA, standardized test.  For the mandatory study, the department suggested that double the participants are selected and the department chooses the half that will be chosen and the others will be in a study group.  WESTOP didn’t make comments on the UB grant application reading.  There was limited time to comment.
2. Proposed Student Support Services APR changes- Lydia says that WESTOP’s response was long, six pages.  The co-hort didn’t get a negative response, WESTOP was glad for the time to implement. 
2. New Business
1. Freedom Forums, Inc. - Michelle says they are an independent company in Alabama to put on workshops.  They would plan a day long leadership summit (i.e. to replace our planning for the TLC).  Michelle can forward information onto the list serv.  Michelle will take him off as priority for the chapter. 
2. Organizational chart- at our board meeting in May.  Southern California chapter had an organizational chart.  He said that all chapters should follow this.  We pretty much follow it.  The only thing that would be different is the past president.  Michelle relies on Anita, but she hasn’t been on the board this year.  In March there will be a new organizational chart. 
3. State Initiatives Grant- A copy is passed around.  Michelle passes around the budget and shows the changes on a poster.  Michelle suggests cutting postage, printing and merchandise for fund development, for chapter functions she cut printing, supplies, meetings, and scholarships.  Chapter president would cut plane and per diem.  Michelle carries supplies on her clothing.  For general committees supplies and postage.  With those cuts we total $1800; in addition a donation was made for $200.  After we vote it will go to WESTOP BOD.  Lydia says that all of it can be taken from the TRiO Luncheon.  Hector motions to approve, Olga seconds to take $1800 from TRiO Leadership Luncheon.  Motion passes unanimously with one abstention.
3. Announcements
1. Next Meeting: October 13 at Northern Arizona University
2. Mary Bruce is the new director at ERAU
3. Eliot announces he is stepping aside as director of UB after 10 ½ years.  UB is not leaving his heart, but changing directions.   Michelle thanks Eliot for all that he has done.   Eliot’s job is posted.
4. There is an assistant director at ASU UB.
4. Meeting Adjourned- Sara moves to adjourn, Dora seconds, motion passes

Respectfully Submitted,
Sara Elliott