Pacific IslandsChapter

May 19, 2007
Phoenix, AZ

1. Pacific Island Chapter Treasurer Report, including resolution of the travel issue and IRS penalty:

The WESTOP BOD has been reimbursed for both the travel charge to PIC ($4,576.63) and the IRS penalty ($6,700).

The PIC year began with a Savings Account balance of $54,435.87 and Checking Account balance of $1,191.96.  $10,808.04 was transferred from Savings to the PIC Checking Account to pay for anticipated expenses, $4,576.63 in travel charges and the $6,700 IRS penalty.

As of May 3, 2007, the PIC Savings Account balance is:  $43,627.83, and the Checking Account balance is: $723.37.

Committed expenditures are:

$1,000 in support of the Pohnpei Student Leadership Conference

$150 gift card as a retirement gift for Cornelia Anguay

$100 for “Omiyage” gifts
             
Anticipated expense:

           $394 for Cvent

1. A very successful Pohnpei SLC was orchestrated by Morgan Johnas and Churchill Edward, with 235 students and 40 TRIO staff in attendance,

1. Attached is a preliminary PIC 2007-2008 budget.  A member approved budget will be forwarded to the Board by Friday, 05/11/07.

1. The PIC membership voted to approve and support the proposed January 14-16, 2008 PDS in Palau.  Palau PIC members have requested and received approval from appropriate officials and the planning committee is moving ahead.

1. The PIC membership is requesting more information concerning Cvent and the charge of $394 for a service that is unlikely to be used by PIC members.

1. Is the $175 Quickbooks a yearly fee and why is it being passed on to chapters?

1. PIC members did not approve earmarking an additional $2000 to cover PIC President to travel to WESTOP Board meeting in Palau.  Nor will PIC commit $300 in support the Nevada Chapter President travel to Palau.  One member stated that, at the Monterey Conference “Meeting of the Members”, the Board was charged to provide full travel support for Board members.

1. PIC members are in the process of determining what they need and expect from WESTOP, what they do not want from WESTOP, and what PIC will do for itself.

1. The PIC membership look forward to assisting Conference Chair, Cornelia Anguay, with the 2008 WESTOP Conference scheduled to be held at the Marriott Waikoloa on the Big Island, April 6-9, 2008.

• Discussion on the WESTOP financial status and proposed Conservation efforts was very limited.  PIC members request greater detail about WESTOP efforts to acquire funds and sponsorships, beyond the yearly conference.

• 		PROPOSED	ACTUAL
  CHAPTER INCOME	DESCRIPTION	2007-2008	2007-2008
  Chapter Fundraising
  CODE
  1025	Fund Development	$1,000.00
  1035	Sale of Fundraising Merchandise (TRiO Pins, etc.)	$-
  1045	Silent Auctions	$1,000.00
  1805	Private Donations	$200.00
  1065	Reserve Transfer	$10,000.00
  1905	Scholarship Donations	$-
  Sub-Total		$12,200.00
  PDS Registration
  	Regular (70 @$200.00)	$14,000.00
  	On-Site (4 @ $275.00)	$1,100.00
  Sub-Total		$15,100.00
  Student Leadership Conference
  1095	Registration (100 @ $60)	$6,000.00
  1055	In-Kind	$-
  Sub-Total		$6,000.00
  TOTAL INCOME		$33,300.00
  CHAPTER EXPENDITURES
  Fundraising (45)
  45-195	Supplies	$-
  45-025	Cost of Merchandise (500 TRiO pins)	$-
  	Other  (Itemize)
  PDS (65)
  65-015	Advertising (Banners)	$100.00
  65-045	Equipment	$150.00
  65-055	Facility Rental	$1,000.00
  65-065	Honorariums-Entertainers	$250.00
  65-075	Honorariums-Speakers	$1,000.00
  65-085	Hospitality	$300.00
  Sub-Total		$2,800.00
  PDS (65) Continuation…
  		PROPOSED	ACTUAL
  CHAPTER EXPENDITURES	DESCRIPTION	2007-2008	2007-2008
  CODE
  65-105	Breakfast	$1,250.00
  65-115	Lunch	$2,500.00
  65-125	Dinner	$-
  65-135	Banquet	$-
  65-155	President's Reception	$1,000.00
  65-165	Postage	$50.00
  65-175	Printing	$500.00
  65-185	Refunds	$-
  65-195	Supplies	$550.00
  65-215	Transportation	$-
  65-235	Workshop Supplies	$500.00
  Sub-Total		$6,350.00
  Total		$9,150.00
  SLC (71)
  71-15	Advertising	$100.00
  71-45	Equipment	$100.00
  71-055	Facility Rental	$500.00
  71-065	Honorariums-Entertainers	$250.00
  71-075	Honorariums-Speakers	$250.00
  71-105	Breakfast	$500.00
  71-115	Lunch	$1,000.00
  71-175	Printing	$100.00
  71-195	Supplies	$100.00
  71-235	Workshop Supplies	$100.00
  Total		$3,000.00
  Policy Seminar (36)	President Travel (President & President-Elect)
  36-090	Lodging	$2,000.00
  36-145	Meals-Per Diem	$400.00
  36-215	Ground B102Transportation	$100.00
  36-225	Plane Fare - Two People	$3,000.00
  Total		$5,500.00
  Member Information (41)
  41-165	Postage
  41-175	Printing
  	Other Costs	0
  Total
  		PROPOSED	ACTUAL
  CHAPTER EXPENDITURES	DESCRIPTION	2007-2008	2007-2008
  Chapter Functions (24)
  24-025	IRS Penalty	$6,700.00	6700.00
  	Gift for Cornelia		150.00
  24-035	C-vent	$500.00
  24-165	Postage	$200.00
  24-175	Printing	$100.00
  24-195	Supplies	$100.00
  Total		$900.00	6850.00
  Chapter President (25)	WESTOP & PDS Travel
  25-145	Lodging	$1,500.00
  25-225	Plane Fare	$2,500.00
  25-215	Transportation	$1,500.00
  25-145	Meals-Per Diem	$500.00
  Total		$6,000.00
  Treasury (38)
  38-215	WESTOP Former Treasurer Travel Charge	4576.63	4576.63
  38-165	Postage	$50.00
  38-195	Supplies	$50.00
  38-095	Bank Fees	$23.00
  38-175	Printing	$175.00
  Total		$4,874.63	45876.63
  Scholarship (47)
  47-025	Student Recipient	$2,000.00
  Total		$2,000.00
  	There are no current PIC committees
  	(name in detail and
  	provide distribution code)
  Total
  TOTAL EXPENDITURES		$31,424.63	11426.63
  NET INCOME		$1,875.37	-11426.63
  Request for approval by WESTOP Board on May 19, 2007
  Balance as of December 12, 2005
  Savings Account	$54,435.87
  Checking Account	$1,191.96
  Total	$55,627.83
  APPROVED BY PIC CHAPTER MEMBERS ON (Hopefully: 05/02+A132/07)
  Balance as of May 1, 2007
  Savings Account	$43,627.83
  Checking Account	$12,000.00
  IRS Penalty	($6,700.00)
  WESTOP PIC Treas Trvl charge	($4,576.63)
  checking #1152	($150.00)
  Total	$44,201.20

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