March 4 , 2006, Las Vegas, NV
Approved May 6, 2006
Riviera Hotel & Casino
March 4, 2006
Las Vegas, NV
1. I. Called to Order at 4:25pm by President, Jose Martinez-Saldaña
2. II. Roll Call:, Matthew Benney, Anita Blanco, Joy Brittain, Steve Calhoun, Irvin L. Coin, Sam Cortez,
3. Rey Cuesta, Michelle Figueroa, Marsha Gable, Martina Granados, Heba Griffiths, Jake Lindsay,
4. Jose Martinez-Saldana, Tomasa Mauricio, James Oda, Damien Pena, Lydia Perez, Keith Powell,
5. Howard Willis
6. Absent: Diana Banuelos, Stephen Domingues, Luis Sandoval
7. III. Approval of Minutes
8. Motion: Mr. Cuesta
9. Second: Mr. Peña
10. Minutes approved
11. IV. Reports
12. A. President, Mr. Martinez-Saldaña
13. 1. Report stands as submitted
14. B. CFO, Ms. Brittain
15. 1. C-Vent- credit card capabilities. Associated fees will be tacked on registration fees).
16. 2. Still having difficulty getting general liability (too large a geographic area). Still trying
17. to find ways to get this accomplished. For this conference this was listed as a “special
18. event”.
19. C. President-Elect, Ms. Perez
20. 1. Report stands a submitted
21. D. Conference, Mr. Cuesta
22. 1. Conference bags are ready
23. 2. Registration Committe will meet with CFO to reconcile numbers (371 registered; for
24. pre-conference). Speakers: Paola Gristomo, COE Maureen Hoyler (for Arnold Mitchem). 25. Dept of Ed: Larry Oxendine not able to come. Time frame will be used to discuss future
26. of TRiO (funding issues).
27. 3. Everyone will be allowed into the meeting of the members, those who go to the
28. microphone and those who vote will need to wear their badge. Strategic Planning &
29. Bylaws will be the primary focus.
30. 4. BOD members are encouraged to attend the New Members orientation (Sunday 3-
31. 4:30pm in Capri 101).
32. 5. Ms. Perez has samples of scripts for anyone speaking. See her if you need one.
33. Acknowledged Stephen Domingues’ attendance.
34. E. Strategic Planning, Mr. Coin
35. 1. Thanked everyone for all the work and support, particularly Ms. Bañuelos & Ms.
36. Griffiths for all their work. Thanks to Ms. Blanco for the great job in communicating
37. with the membership.
38. F. Bylaws, Ms. Griffiths/ Ms. Bañuelos
39. 1. Report stands as submitted. Some members may ask how we feel about this. Important
40. for them to be neutral, just providing information.
41. G. COE Fund Development, Ms. Gable
42. 1. Report stands as submitted. Have bears and Chapter Challenge will begin with the
43. conference. We are at 51%, but personal contributions are down. More people paying
44. membership. Chapter Challenge materials passed out.
45. H. Communications, Ms. Blanco
46. 1. Report stands as submitted.
47. I. Financial Affairs Committee, Mr. Peña
48. 1. FAC recommends that the Board waive the exhibit fee for NorCal Parent
49. Empowerment Conference.
50. A. Motion to approve: Mr. Peña
51. B. Second: Ms. Griffiths
52. C. Discussion: Has nay other Chapter asked for? This and it might set a precedent 53. for the future.
54. D. Motion passes, 1 opposed
55. 2. FAC recommends approval L. Perez to use Board function line item for Matt Benney 56. for Parliamentary training.
57. A. Motion to approve: Mr. Coin
58. B. Second: Mr. Lindsay
59. C. Discussion: None
60. D. Motion passes, 1 Abstention
61. 3. FAC recommends:“room and taxes/mandatory fees only” changes for FAC manual
62. A. Motion to approve: Ms. Perez
63. B. Second: Mr. Calhoun
64. C. Discussion: It is not currently addressed in the manual. Mandatory fees
65. include: resort fees, energy surcharges, Mandatory as dictated to the hotel.
66. Friendly amendment to add “hotel” to “mandatory fees”: Mr. Willis
67. Second: Mr. Cortez
68. D. Motion rescinded
69. In the future: internet fees can be paid if needed for BOD/committee business,
70. if it is listed as a line item.
71. E. Motion carries
72. 4. FAC recommends a clause to FAC manual to create a “Contract Clause”
73. A. Motion: Mr. Peña
74. B. Second: Mr. Calhoun
75. C. Discussion: Saw a need to elaborate on the item to provide further clarification 76. for future Boards.
77. 5. FAC recommends that the BOD approve the proposed revision to the 2006-2007
78. annual conference budget.
79. A. Motion: Mr. Peña
80. B. Second: Ms. Perez
81. C. Motions carries
82. 6. FAC recommends that individuals who paid membership rates but are not members be 83. referred to CFO to complete conference registration.
84. A. Motion: Mr. Peña
85. B. Second: Ms. Griffiths
86. C. Motion carries
87. J. Legislation/Education: Mr. Domingues
88. 1. Report stands as submitted.
89. 2. Thanked Ms. Blanco for getting information out. Had response as soon as the budget 90. became official. Congress will have a congressional budget resolution this year. Less
91. likely that they will have reconciliation, it’s an election year. Republican leadership is
92. increasingly concerned that domestic programs are being cut and with the way things are 93. being handled with wars. Appropriations: cuts to TS, UB, Gear-Up. Reauthorization, still
94. in the backburner, but likely that it will come up this year. If it’s not passed this year,
95. they will have to start from scratch. Majority Leader (John Gaynor): sets legislative
96. Calendar. Policy Seminar: if you are planning to go and haven’t told him, please let him 97. know during the conference. Want to get a decent count. Have team leader situation
98. handled. Personal privilege: not seeking a Board position for the coming year.
99. K. Membership & Credentials, Ms. Perez
100. 1. Asked for volunteers if not running for a position. Clarification on voting privileges.
101. L. Professional Development, Mr. Cortez/ Mr. Willis
102. 1. Report stands as submitted.
103. M. Research & Technology, Mr. Benney
104. 1. On behalf of Ms. Fulmer, thanks for the opportunity to serve. Report stands as
105. submitted. Enjoying the “Tuesday Tid Bits”, huge thanks!
106. N. WESTOP Fund Development: No report
107. V. Chapter Reports
108. A. Arizona, Ms. Figueroa
109. Report stands as submitted.
110. B. CenCal, Ms. Granados
111. Report stands as submitted
112. C. Nevada, Mr. Calhoun
113. Report stands as submitted.
114. D. NorCal, Mr. Benney
115. Report stands as submitted. Thanked everyone who helped with the passage of AJ 26, received
116. tons of support letters, thanks to JYYC (Jon Osaki) who played a big role in making this.
117. happen SLC last Saturday, very successful. Thanks for those involved in getting the CSU to
118. support TRiO. UC taking this one as well, will get help with UC folks in DC.
119. E. Pacific Islands,
120. No representative. Will we be meeting with the PI chapter members? We will do that. Mr.
121. Martinez-Saldaña will set up a meeting with PI Chapter members. Would be nice to have 3-4
122. people there, someone who has served as a Chapter President. How long can a Chapter be in
123. existence without representation? 46 people are registered for PI Chapter for the conference.
124. Recommendation for next year: take a look at that as a policy (what is the grace period),
125. guidelines on creation of new chapter. Conversation with PI members revealed that they did not 126. know they were not being represented. Mr. Oda has been the major communication source, Mr. 127. Martinez-Saldaña has asked him to facilitate meeting. Fiscally, what’s the status? 2004 books
128. will never be accounted for totally (no receipts, deposits made, there is no accounting into which
129. line item it should be accounted for). For 2005 there was no accounting, but the books will be
130. given to CFO, checkbook will also be turned over to CFO. Would not be fair to expect the new 131. CFO to complete taxes for 2004 can not be done because of that, we do have a waiver, some of
132. the information will be forthcoming but have not received anything yet. Proposition: Asked
133. Chapter Presidents and CFO to join the meeting. Asked Mr. Oda to help formulate an agenda.
134. F. SoCal, Mr. Peña
135. Report stands as submitted.
136. VI. New Business
137. A. Board member attendance. This might affect two Board members. In Bylaws “the Board
138. may remove” doesn’t have to. In this case, we have a member who is doing her job. Defining
139. the difference between those doing the job and those not doing the job needs to be addressed.
140. Recommendation: don’t have all the facts, not adjourn the board meeting today, continue it
141. tomorrow and take action tomorrow.
142. B. Motion to recess the meeting, Mr. Cuesta
143. Second: Ms. Brittain
144. Meeting will reconvene tomorrow.
145. C. Clarification on meeting travel reimbursement: Lodging: for Friday/Saturday. Per Diem:
146. Friday when you got here/ Saturday $24.00. For Board members continuing on, do not
147. combine years. Need to submit reimbursement requests for previous BOD meetings by Sunday.
148. VII. Announcements:
149. Meeting was recessed until Saturday at 7:00pm.
150. Meeting reconvened at 7:10pm on Saturday, March 4, 2006.
151. The President acknowledged the presence of Diana Bañuelos and James Oda.
152. A. Conversation continued on the issue of Board attendance. Discussion continued on Board
153. member who has not attended Board meetings and has not completed his duties. Clause in the
154. bylaws include the following for possible removal from the Board:
155. 1. Missing two Board meetings.
156. 2. Been found in dereliction of duty
157. Motion: Move that Luis Sandoval be removed from the Board of Directors for missing two
158. meetings and dereliction of duties according to the WESTOP Bylaws.
159. Motion: Mr. Peña
160. Second: Mr. Coin
161. Discussion: None
162. Motion carries.
163. B. Report from EOP Directors Meeting. Encouraged Directors to become members of WESTOP 164. and encourage staff to also become members.
165. C. Task Force to look at changing the law in the way funding is distributed Based on APR, not
166. grant writing. Conversation is to eliminate competition completely, funding will be based on
167. prior experience. Larry Oxendine: wants to pursue this. COE: worse thing that can happen to
168. TRiO because all power is put on the Department of Education. COE taking a very cautious and 169. hard stance, need to focus on issues. Major questions with this idea because of what may happen 170. if a program has a bad year. This change would also require a change in the law (Regulations)
171. and would have to be included in Reauthorization. Underlying issue: To what extent will TRiO
172. programs be funded. Concern that the process can be politicized. New projects??? No
173. information at this time. James Oda is on the task force. Any questions, e-mail or call James.
174. D. Would like to meet again prior to the Meeting of the Members with the Board to discuss any 175. issues that may come up. If no issues come up, then we can go ahead and adjourn the meeting.
176. Meeting will reconvene 15 minutes prior to Meeting of the Members.
177. Meeting resumed on Tuesday, March 7, 2006 at 8:45am. No additional business to address.
178. E. Motion to adjourn meeting: Mr. Cuesta
179. Second: Mr. Peña
180. Motion Carries.
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