November 22-23, 1996, Tempe, AZ

Board of Directors meeting.

I. Welcome, Introductions, Call to Order
The meeting was called to order by President Tanakeyoma (AT) at 1:05 pm

II. Roll Call & Approval of Minutes Allan Bee
Members present: Connie Baker, Troy Barker, Allan Bee, Denise Benton, Irv
Coin, Darlene Conwell, Nate Easley, Vickie Gomez, Munyiga Lumumba, Ron
Muriera, Lilia Powell, Hazel Ralston, Joe Ramirez, Marianne Roccaforte, Bill
Sullivan*, Adrian Tanakeyowma, Leonard Woods
*not present at roll call-arrived 1:50 pm

Member excused: Diana Banuelos

Member unexcused: Sergio Lopez

Action Item 1: Motion to accept August 16-17, 1996, minutes as amended
Motion: Bee
Second: Powell
Discussion: none
Vote: Passed unanimously


Action Item 1: Motion to accept September 6, 1996, minutes as amended
Motion: Bee
Second: Powell
Discussion: none
Vote: Passed unanimously

III. Treasurer's Report: Leonard Woods

Woods distributed copies of the Financial Report as of 11/22/96.
Membership income actual: $11,992.44 (due to recent deposit)
Current balance: $9,237.47 I want to propose changing to Bank of America
from Home Savings, where our account was transferred after demise of First
Interstate Bank. Home Savings is Pro-209, small, and only in California.

Action Item 3: Motion to ask our treasurer to pursue changing our banking from
the current bank to either the Bank of America or an equally large institution
(embracing all of our association's jurisdictional scope) pursuant to their
stance on Proposition 209 and reasonable bank charges.
Motion: Powell
Second: Ralston
Vote: Passed unanimously

Woods: Wanted to thank Benton for her assistance in trying to obtain receipts
from the `96 Conference.

IV. President's Report: Adrian Tanakeyowma

FAFSA - "Another way to apply" listed on the cover of the FAFSA is to contact
EOCs. They are afraid they will be inundated.

AT attended NorCal and SoCal PDSs in October. Got to meet a lot of new
members. Thanked chapters for hosting him.

Attended California Association of Human Rights Organizations' meeting.
Signed anti-209 resolution to be distributed nationwide.

Financial Aid Symposium on Re-Authorization. Lots of mention of TRIO as
effective programs that will be around. Good to hear that community (FA) is
supportive.

Distributed SNAP Technologies Proposal: Wants to exhibit and do a workshop at
the conference. They are currently partnering with SWASAP and MAEOPP.

AT reported that Ronnie McLaughlin has resigned from NCEOA and they will be
doing a search.

Next NCEOA BOD and Retreat will be in Key West, FL, in December. The retreat
will deal with reauthorization.

V. Membership: Connie Baker

Baker has been working diligently on trying to clean up the database, and it
is as close as it is going to get. Lots of new members since `96 Conference.
461 members are currently shown. 108 expired. Membership forms went out with
`97 Conference packets. Connie will follow up with a letter. Found the `96
pre-conference renewals. Only thing not located was on-site renewals.

Action Item 4: Motion to set aside $2,400 or $6 per member in the 1997 budget
to purchase "Congress at Your Fingertips" or a similar publication for all
active members of WESTOP.
Motion: Baker
Second: Easley
Discussion:
Vote: Passed unanimously

Baker: I want to request membership be kept in one site - with the Web
Administrator.

Powell: Chapter Coordinators need to get their membership cleaned up now.
Chapter shares are based on membership as of 12/31/96, so get your members
renewed.

VI. Resource & Communications Diana Banuelos

Banuelos was absent. AT stated she was supposed to Fed Ex a report here.
Will distribute tomorrow.

AT: I have decided that I will not produce another newsletter, and to save
funds, I would like to forgo producing another one for the conference.

VII. Research & Evaluation Irv Coin & Tony Germino

Website has doubled in size since August. This presents a lot of benefits and
potential problems.

New Features: Job Announcements, NCEOA Newcomers Handbook

Concerns for website security. Dave Ferguson has researched trying to put
together how we can use passwords.

Coin recommends the establishment of a Website Committee made up of Chapter
Reps, Conf. Chairs, and Webmaster.

Dave Ferguson is looking into developing on-line membership, conference reg.,
and PDS reg.

VIII. Chapter Reports (accepted as submitted)
Highlights of their reports as presented to the BOD.

Arizona Marianne Roccaforte
Talent Search/EOC Workshop on 2/7/97 at ASU West Campus. Bonnie Helm is the
presenter. Contact person for Arizona PDS registration: Mary Ross-Bennett,
Upward Bound, Northern Arizona University, 520/523-6988.

Nevada Bill Sullivan
Professional Development Seminar will be the last week of April 1997 in Reno.
Will target both TRIO and non-TRIO personnel.

NorCal Ron Muriera
Muriera prefaced by saying that some of the charges given to him by Nor Cal
Chapter might seem like they are personal but they are not.

Muriera: I try and listen and make recommendations. Most of our last chapter
meeting concerned the lack of resolution from `96 Conference.

Muriera reviewed his charges:
Charge 1: That removal of a board member be brought up at the next WESTOP
meeting.
Charge 2: That acquisition of copies of bank and hotel from that conference
[`96] be continually pursued.
Charge 3: That an accurate membership listing be obtained since this
information was lost at the `96 Conference.

Listed below are the BOD's responses:

Charge 1: Tell membership why this can't be done as per the bylaws.
Charge 2: Refer membership to Treasurer's report.
Charge 3. Refer membership to President-elect's report on membership.

Muiera then presented two motions that he was to make before the BOD:
Motion 1: Removal of the past `96 Conference chair from the WESTOP Board of
Directors.
Motion 2: That the past `96 Conference chair not be allowed a voice at board
meetings until such time as the 1996 conference problems are resolved.

Muriera: NorCal is concerned that we don't know who we are in terms of who
are the members.

Baker: We were told during the conference that our database was sabotaged or
lost and I've been working to clean things up.

Sullivan: The membership database was not lost. It was separate from
registration. We sent all the information the "then" membership chair. He
got all the information. Anyone who says they didn't receive membership
confirmation should produce some information/documentation to get their status
made current.

Ralston: Our membership is our most important resource. We need to contact
these people who have concerns and research it. Let them know to call us
because we don't have the correct information. Let them know they have the
right to call in, and we will consider their requests.

Baker: I'm more concerned about the people who don't receive anything and
don't call.

Easley: I thought we put this issue behind us in August.

Baker: The "96 Conference Report was not accepted.

Sullivan: The `96 Conference Report [final] was given in August. The figures
are final and nothing will change. The receipts are in and the bills have
been paid. The membership database wasn't erased, so anyone who says they are
members should produce something to prove it. There is no longer a `96
Conference Chair, that ended in March of `96, but I will try and answer
questions as Nevada Chapter Coordinator.

Baker: Our current bylaws don't allow for a removal of director as they are
currently written.

Muriera: I don't know how the BOD wants me to proceed since the charge is out
of order.

Powell: Let them know changes are being made, and they can support it when
they vote.

Bee: Let them know the motion is out of order as well.

AT: Regarding your second motion, I have the authority to ensure that
everyone on this Board has the right to be recognized regardless of how they
got to the BOD. It is totally unfair to deny people to answer any questions
or issues brought before the BOD. I reserve this right and will continue to
enforce this right as President.

Pacific Islands Troy Barker

Sent out minutes from Burlingame and DC BOD meetings to the membership.
Advised members to become NCEOA Institutional Members.

So Cal Joe Ramirez

Is also interested in sponsoring a writing workshop closer to the TS/EOC
proposal due date, in April or May.

IX. Bylaws Report:

Powell: Wants to thank her committee for their work and efforts in getting
input from the membership.

This is the second reading of proposed changes. The sections listed below are
under consideration to be approved by membership at the next annual
conference:

Section 4.5--Removal of Director for Cause - a definition of "malfeasance" has
been included. Also, we returned to 3 absences as the standard instead of
"excessive".

Section 7.5--Past President-Powers and Duties

Section 8.10--Committees of Members
(1) delineates who shall make up the executive committee
(3) Changes Research and Evaluation to Research and Technology. Redefines
the role and responsibilities of the committee.

Section 12.2--Procedure for Submission of Proposals for the Amendment of
Bylaws

Action Item 5: That the Board approve the proposed amendments as submitted by
the Bylaws Committee and charge the Bylaws chair with 1) preparing and mailing
out report with approved amendments to the memberships at least 30 days prior
to voting date, and 2) preparing and submitting ballot to Conference Committee
for inclusion in the packet of materials to be received by the members
attending the Annual Meeting of the Members during the 1997 Annual Conference.
Motion: Powell
Second: Easley
Discussion:

Friendly Amendment: Change the number of absences to "two" unexcused as a
reason for removal.
Accepted by Easley

Vote: passed unanimously

reconvened at 9:10 am on 11/23/96

Keith Hori was recognized as a guest.

X. 1997 Conference/Professional Development Committees

Gomez presented corrections to her printed report. Conference ad should be
published in next NCEOA Journal. Casino Night vendor has been secured for
$1,500, we need to provide all of the dealers for the craps, roulette, and
black jack. Budget has been adjusted to reflect the addition of more
pre-conference institutes. We may not have a plenary on reauthorization due
to the congressional committee's request to have comments in January '97-prior
to the conference.

AT: If we do have a reauthorization plenary, it might be more to educate the
membership on the process rather than focus on our recommendations, especially
considering that we will have Policy Seminar coming up right after the
conference, and reauthorization will be a big topic of discussion.

Hori: I still think it is important to have a session in order to educate the
membership as to the mechanics of how reauthorization works, even if it is too
late to submit written comments.

AT: I agree that there are a lot of new members who need to know about this
process.

Gomez: It will be scheduled for 4:00-5:30 on Tuesday the 4th in the place of
the Network Break, and the reception will be moved back to 7:30 pm.
Registration packets were mailed Nov. 8th. The early bird deadline has been
changed to Dec. 9. The Call for Papers has been extended to Dec. 1. The
following workshops have been confirmed:
1. Making Connections: Creating, Developing, and Teaching Interdisciplinary
Curriculum
2. Individual Learning Plans: The ABCs of ILP
3. Multicultural Counseling: Empowering Educators to Confront Issues Faced by
Culturally Diverse Students
4. Surf's Up: Teaching from the Internet
5. Financial Aid: Nuts and Bolts
6. Microsoft-NCEOA Partnership in WESTOP
7. McNair Section 1
8. McNair Section 2

Janice Dirden-Cook is requesting presenters for the following workshops:
1. Legislation and Regulations: EDGAR and OMB Circulars
2. Laws and Liabilities: Implications for Upward Bound and ETS Middle School
Programs
3. Mediation and Conflict Resolution: Student and Staff Levels
4. How to Launch Fundraising Campaigns
5. Tutor Training Models
6. Empowering Employees through Effective Management Techniques

Any members who knows of possible presenters are urged to contact Janice
Dirden-Cook.

Gomez: We have a combo for the President's reception and a DJ for the
banquet-"The Definition of Brown." We have four pre-conf. institutes:
Friday 2/28/97:
1. Designing Evaluation Models to Comply with the new Department of Education
Regulations-Harley Barker
2. Talent Search Proposal Writing (Part I)-Deltha Colvin, Rozelle Boyd, Paula
Martin
Saturday 3/1/97:
1. Plugging into the Web-Dave Ferguson
2. Talent Search Proposal Writing (Part II)
The web workshop will be held at SFCC. Carol Heard from SFCC has been very
helpful. There will be transportation provided by Mercury Tours. The bus is
wheelchair accessible. Nomination forms will be mailed out Dec. 4 and are due
Jan. 17. Please be considering nominating candidates for board positions or
even nominate yourself. This will also be the time to nominate award
participants.

Dr. Mitchem is coming from NCEOA, and AT is still confirming a representative
from ED.

Gomez: Dr. Michael Reyes from Penn State called and asked if McNair Programs
could have meetings at the conference. I am checking with the hotel to make
the space available at no cost. I feel it would be a good way to support our
McNair Programs, highlight WESTOP nationwide, and draw more McNairs into the
Association.

Hori presented the budget at this time. Expenditures to-date have been
minimal. The committee has added a category in pre-conference revenue. For
the four pre-conf. institutes, we are projecting an income of $11,100. We
will know how realistic this is and present an update at the next BOD meeting.
Please encourage your colleagues and support your staff's attendance at these
events, which Hori feels will be very good trainings. Hori requested to move
$1,000 from the postage budget to registration materials so we can have a nice
packet. We will still keep track of postage costs, but they are largely being
donated.

Action Item 6: Motion to move $1,000 from postage to supplies so that
adequate materials can be purchased.
Motion: Gomez
Second: Powell
Discussion: None
Vote: Passed unanimously

AT: Thanked the '97 Conference and Professional Development Committees for
all of their excellent work to-date.

XI. Legislation and Education

Easley: We all know that California's Prop 209 passed. It only passed by
nine percent when it was forecasted to pass by much more. On my campus people
are looking at replacing race with low-income criteria, and they are asking us
as to how we select our students. I would suggest to chapter coordinators
that they take pro-active approaches to addressing the attack on affirmative
action and realize that this sort of thing is coming to your state. We also
encourage all members to write letters of congratulations to all
representatives new and old to continue their support of education. We want
everyone to start planning to participate in the NCEOA Policy Seminar and
meeting with the Department of Ed., which will be held March 24-26 at the Omni
Shoreham in Washington D.C. We need to discuss whether or not we want to do
the luncheon with the representatives like last year.

Powell: I think it is an important event and I know in our office we prefer
to attend these sorts of events in the morning.

Lumumba: I agree and we need to show the aides that we are a cohesive and
well-formed organization who are worthy of being listened to and addressed.

AT: This event will come out of the '97 budget which will need to be
addressed today. We need to have lots of early planning to ensure that our
members are there on time to greet their local representatives that show up.

Powell: Timing and planning is key, and I think Legislation and Education is
the committee on this BOD which has to do much of the work up front, so that
next year's committee isn't caught short when they take office in March.

Barker: Since we [some of the pacific islands] don't have voting
representatives in Congress, but do have many embassies and representatives
who do work on TRIO's behalf, I'd like to see them invited to this luncheon as
well.


Action Item 7: Motion that next year's Legislation and Education Committee
coordinate an event for members of Congress and their aides at the 1997 Policy
Seminar.
Motion: Easley
Second: Sullivan
Discussion: none

Vote: Passed unanimously

Lumumba: We were able to present at both the NorCal and SoCal PDSs on the
CCRI. We will do the same for the AZ PDS in February as it is expected this
will come to AZ soon. We have received NCEOA's timeline on Reauthorization
and their deadline for receiving comments is their December meeting. In light
of the quick turnaround, we are trying to get Chapter meetings together prior
to the NCEOA deadline so we can submit our comments as chapters.

AT: I can't emphasize enough that this is important for all the membership to
get involved and have input on the law that we will be operating our programs
under. One of the big issues is to block grant TS, EOC, and UB. NCEOA feels
this will be a negotiating tool and wants strong comments submitted on this
issue. The timeline NCEOA is looking at for the whole process is 2-3 years.
It is important when contacting our representatives, we let them know that
they supported TRIO in the past and encourage them to continue to do so during
reauthorization.

Baker: It is very important for members in Riggs' district, because he
accepted the argument that the intersegmental nature of TRIO is a strong
argument against block granting.

AT: The Secretary is looking at eliminating regulations for McNair and Upward
Bound. The deadline for comments is Dec. 6th. This could allow campuses to
operate their McNairs or UBs in anyway they want to. We need to contact Alan
Schiff at ED.

Baker: Bill Garrison feels that this removes our accountability and may open
us up to easier block granting.

Benton: The Department feels that EDGAR is sufficient to administer these
programs and two documents are excessive. We also need to be concerned with
HR 4, which states that only individuals born in the U.S. could receive
federal financial aid dollars.

Powell: We need to address the whole issue of welfare reform. It isn't just
a check. It is healthcare, education, and housing, and we know that we are
concerned with the holistic well-being of the student and their family. These
are block grants and each state can determine how to implement these policies.

Baker: The instructions to subscribing to the listserv are incorrect in the
last newsletter. Contact the website for the correct directions or contact
me.

Action Item 8: That the board allocate funding for air travel for one of the
co-chairs of the Legislation and Education committee to attend and present at
the Arizona Chapter PDS with the Arizona Chapter providing one night's stay,
per diem, and local transportation.
Motion: Powell
Second: Benton
Discussion:

Vote: Passed unanimously

recessed until 1:00
reconvened at 1:04

XII. Financial Affairs

Muriera passed out proposed 1997 budget and Financial Affairs Committee
Report. Committee met at NCEOA in September to continue discussion on methods
to resolve issues from the '96 Conference regarding the lack of documentation.
It was decided that further documentation from the `96 Conference Committee
probably wasn't forthcoming so the committee decided to go straight to as many
alternative sources as possible. The treasurer contacted the association's
accountants who feel that taxes for 1996 can be filed based on what has been
received. The only risk with this plan is if WESTOP is audited. The
committee also determined that tighter fiscal policies for distribution and
collection of funds need be established.

AT: I want to charge both of you to bring closure to this by Dec. 31st.

Muriera then began discussing the proposed 1997 Budget. Any committee chairs
who didn't respond to his request to prepare a budget for a 1997 budget were
given the same amount as they had in 1996.

The budget was then discussed on a line-by-line basis.

Total projected income for 1997 is $113,100

Total projected expenditures $113,100

Action Item 8: Motion to approve proposed 1997 WESTOP Budget as amended.
Motion: Muriera
Second: Powell
Discussion: none
Vote: Passed unanimously

XII. Past President

Benton has contacted four organizations with whom WESTOP could partner. The
goal is to learn how they manage their organizations and memberships and the
types of benefits that we can potentially provide our membership. Denise
would like to know if the BOD has any other organizations that she could check
into?

Various organizations names were provided to her to investigate.

XIII. Old Business

1. Corporate Sponsorship-AT wrote a letter to PacificCare to sponsor
conference costs which unfortunately was denied.

2. Website Security-Information was distributed to the BOD for their review.
This will be re-visited at the next meeting.

3. Pre-Conference Proposal Writing Workshop-Coin read a letter from Hoby
Hanson detailing his frustration with WESTOP on WESTOP's treatment of EOC
programs as non-integral parts of the Association, as evidenced in no mention
of them in the proposed pre-conference writing workshop. He also requested a
slot to conduct an EOC-specific workshop at the '97 conference.

Conwell: They are covering EOCs in their workshop. It just didn't go out in
the mailings. It was a mistake.

AT: I will call all the current EOC directors and apologize to them.

4. Bylaws-Powell, during her report yesterday, forgot to mention a previous
charge to her concerning how the chapter coordinators shall be elected.

Action Item 9: That an additional amendment to the bylaws be proposed to the
membership for approval, dealing with the election of Chapter Coordinators.
Changes would be: 1) Article 3 Chapters #164#3.5 Officers (last sentence) All
Chapter officers shall be elected by the membership of the respective chapter.
Such election shall take place at the last Chapter meeting prior to the
annual conference. 2) Article IX Meetings of the Members, #164#9.13 Special
Provisions Relating to the Election of Elected Directors (b) Elections...line
770 (c) Ratification - Chapter Coordinators (5) already elected by their
Chapter membership shall be ratified during the annual meeting of the members.
Motion: Powell
Second: Ralston
Discussion:

Vote: Failed unanimously

5. Overexpenditures of 1996 Budget

Woods: We need to address these overexpenditures so that we can approve the
treasurer's report.

Budget transfers were made from categories that showed a current projected
surplus in order to cover the overexpenditures. The net income for the year
remains $-533.55.

Easley thanked Woods and Muriera for all of their efforts to bring the budgets
before the board.

XIV. New Business/Announcements

1. There were six institutions in WESTOP [30 programs nationwide] who
received a $15,000 evaluation grant from ED, they are: UC Berkeley M/S UB,
Imperial Valley College UB, Northern Arizona University UB, University of
Nevada, Reno UB, UH Hilo M/S UB, and San Diego State University M/S UB.

2. CSU, San Bernardino has a position open for the CSU Precollegiate Academic
Assistance program coordinator and will be advertising the position soon.

3. Next meeting: Jan 17-18, 1996, to be held in Southern California. AT
will work with Joe Ramirez to secure a site near LAX.

Meeting adjourned 4:12 pm.

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