March 10 , 1999, Tempe, AZ

MISSION PALMS HOTEL-TEMPE, ARIZONA


A. WELCOME. Meeting was called to order by President Gerald Bryant at
1:35 p.m.


Roll Call: Members present:Gilbert Acuna, Justine Belllock, Matthew
Benney, Gerald Bryant, Marie-Elaine Burns,Clara Calderon-Muniz, Irvin
Coin, Darlene Conwell, Doreen De Los Santos, Romeo Garcia, Romelia
Madrigal, Masai Minters, Mike Moser, Joe Ramirez, Norris Sanders, Reginal
Stewart, Leonard Woods,

Members Excused: Rita Escher, Bill Garrison

Guests: Janice Dirden-Cook , David Kong

PRESIDENT'S REPORT - Welcome and Introduction

1. President Bryant welcomed everyone to the WESTOP Board.

Committees
2. will be action committees, action oriented. A discussion took place
3. on forwarding the minutes through E-mail and the type of software
4. the board members have available. President Bryant acknowledged the
5. 1999 Conference Chairs, Catherine Talakte and Matthew Benny and
6. asked them to provide the board with an overview. Catherine stated
7. that conference was well received, but did not have final numbers.
8. Recommendations: a. Identify conference chairs as soon as possible.
9. (b) review hotel contract (c) Arizona chapter is willing to help out
10. with next year's conference. Mat Benny stated that the conference
11. was in a profit making situation. Catherine is available to review
12. the hotel contract for the 2001 WESTOP Conference. A discussion
13. regarding a Professional Conference Planner took place. Mr. Ramirez
14. does not see the need at this time for a Conference Planner, but
15. sees the need to move forward with the 2000/2001 conference as
16. planned. Catherine suggested that for consistency, the conference
17. and membership chair be one position and or that the registration and
18. membership forms contain exact information. President Bryant is not
19. ready to name a conference chair or co-chairs for the 2000
20. conference. Conference co-chairs will be named within a week.

PAST PRESIDENT'S COMMENTS

21. Mr. Ramirez stressed the importance of getting committee reports
22. two weeks prior to Board meetings. Additionally, he spoke about
23. the importance of being present throughout the entire Board
24. meetings and the commitment required of all members serving on
25. the Board. Chapter Presidents have the responsibility to provide
26. information to the members. Communication is critical at all
27. levels. WESTOP newsletter should include articles about our
28. students, our programs, as well as committee reports. Board
29. minutes will be distributed two weeks after the board meeting,
30. as approved by the previous Board, and will include an
31. unapproved disclaimer. A discussion/clarification took place
32. regarding the training that will take place during the May 6-8
33. Board meeting. The training is at no cost and is provided by Ms.
34. Viola Gray. A copy of Robert Rules of Order will be provided to
35. all members, if not all, at least to the new members.

DATES AND LOCATIONS OF BOD MEETING

36. President Bryant reviewed the dates for the 1999-2000 WESTOP Board.

Date Location
May 6-8 Northern California
August 13-14 Reno, Nevada
November 5-6 Hawaii
January 14-15 (tent.) Arizona
February 26, San Diego

37. It was suggested that the board agenda be received two weeks in
38. advance.


COMMITTEE APPOINTMENTS/ASSIGNMENT

39. President Bryant made the following appointments: Justin Bellock
40. (CSU-Long Beach), Clara Calderon-Muniz (CSU-Long Beach),
41. Rita Escher- Reno, Nevada and Bill Garrison. President Bryant will
42. make one additional appointment. Standing Committees are as
43. follows: Membership Credentials- D. Matthew Benney, Research and
44. Technology- no appointment, Legislation and Education- Bill Garrison,
45. Communications- Marie-Elaine Burns. President Bryant has asked
46. Jerilyn Powers, from Occidental College, to assist Dr. Burns in the
47. development of the WESTOP newsletter. Professional Development-
48. Masai Minters, Fund Development Committee-Justine Bellock, Financial
49. Affairs Committee- Chapter presidents, Elections Committee- no
50 appointment, Bylaws Committee- Darlene Conwell; Fund Development
51. Committee- Clara Calderon-Muniz/Doreen De Los Santos,
52. Parliamentarian- Norris Sanders, Five-year strategic plan- Joe
53. Ramirez. President Bryant stressed the importance of having members
54. from the different chapters serve onthese committees. A discussion
55. took place regarding the approved letterhead for the organization and
56. the importance of not using it outside the scope of the WESTOP Board.
57. Mr. Minters will look into letterhead templates. Ms. Conwell raised
58. a question regarding committee budgets. A short discussion followed.
59. Mr. Woods, requested a budget from each committee by May 1, 1999.

MATHEMATICA REPORT

60. President Bryant presented a question that was asked of the WESTOP
61. Board regarding the Mathematica study. The WESTOP Board will hold off
62. until we hear from Dr. Belle. We do not want to be premature because
63. the study has not been released, but we do have to be proactive.
64. President Bryant charged Mr. Ramirez with the responsibility of
65. contacting the other regions to find out what has been done so that
66. we can work in collaboration when submitting recommendations.
67. Ms. Dirden-Cook suggested the Board identify a person to serve as the
68. contact person. Mr. Ramirez volunteered. A discussion followed
69. regarding the Mathematica report and the presentation by Dr.
70. Mitchem to the membership on the Mathematica report. Mr. Moser,
71. on behalf of the Pacific Islands Chapter, charged President Bryant
72. with the following: Write a letter addressed to Arnold Mitchem, CC
73. to the COE Board, outlining the WESTOP Board position on Mathematica
74. and also commenting on Dr. Mitchem's presentation of the
75. Mathematica report. An observation made by Mr. Garcia was that
76. the presentation by Mr. Olive, President of COE, and that of Dr.
77. Mitchem was contradicting. A discussion followed. The NorCAL
78. Chapter also charged Mr. Garcia to bring the same charge that
79. Mr.Moser previously presented. Ms. Dirden-Cook requested a CC
80. copy of the letter and that she and Keith Hori be notified
81. whenever the report/summary is sent out. Mr. Ramirez said it was
82. the responsibility of the COE Board to bring this issue up to the
83. individuals employed by the COE Board.

BOARD OF DIRECTORS CHARGE

84. President Bryant charged the Board of Directors with the
85. following: This year is going to be an enjoyable and exciting
86. year. When given charges, members should work with in the time
87. frame. He will hold everyone to timelines. Minutes will
88. include motions, charges made to the Board and anything that
89. is relevant to the association. Ms. Dirden-Cook requested the
90. minutes subsequent to August 1997, through Mr. Ramirez's
91. administration, be posted on the WESTOP WebPage and requested
92. copies of such minutes. President Bryant will work with the past
93. Board Secretary on this request.

GOOD OF THE ORDER

94. Mr. Garcia agreed with Mr. Moser in regards to sending a letter
95. to Dr. Mitchem. Additionally, the NorCAL Chapter charged him to
96. make the following requests. (1) Post the minutes of the previous
97. administration on the WESTOP WebPage. (2) Requests that the
98. voting record of the COE Board meetings be made public and
99. provided to the WESTOP membership. (3) The NorCAL Chapter voiced
100. very strong concerns regarding the Meeting of the Members, and
101. recommends to the upcoming and future conference chairs, that
102. enough time be provided for members to respond and ask
103. questions. Mr. Ramirez will be recommending that this
104. meeting be a two hour session and be well structured. (4) The
105. minutes from the Board meetings be available on the WESTOP
106. WebPage. A discussion followed who is responsible for
107. transmitting information to the chapters. The Chapter
108. Presidents are responsible for informing members of the
109. availability of the minutes through the WESTOP WebPage, or if
110. they require a hard copy, to request it directly with the Board
111. Secretary. Dr. Burns will include the WESTOP E-Mail address in
112. the next newsletter. Mr. Moser requested that the gift presented
113. by the Pacific Islands Chapter stay with the current president.
114. Mr. Moser was charged with the responsibility of providing a
115. placard to display with the gift. A motion was made to approve
116. the Pacific Islands Chapter budget. The motion was approved
117. unanimously (motion #1). A discussion about funds available to
118. committees took place. The Board members should contact Mr. Woods
119. regarding fiscal questions.

Motion to adjourn the meeting at 4:05 p.m. All in favor
MOTION Number 1- Mike Moser: Moved that the WESTOP Board of Directors approve the budget for the Pacific Chapter.
Joe Ramirez: Second All in favor Motion Carries

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