Aug. 19 , 2006, Mesa, AZ
APPROVED 11/18/06
1. I. Meeting called to order at 8:51am by President Perez
2. II. Roll Call: Brian Aguilar, Anita Blanco, Joy Brittain, Steve Calhoun, Olga Diaz, Marsha
3. Dupree, Caren Fernandez, Michelle Figueroa, Romeo Garcia, Jose Martinez-Saldaña
4. Silvester Mata, Tomasa Mauricio, Robert McCune, Gustavo Oceguera, James Oda,
5. Melissa Padilla, Lydia Perez, Keith F. Powell, Jeannine Slater
6. Absent: Karmi Minor-Flores, Damien Peña, Cesar Velazquez
7. III. Approval of Minutes:
8. Motion: Ms. Brittain
9. Second: Mr. Powell
10: Motion Carries
11. IV. Results from e-mail votes taken prior to this Board meeting.
12. A. Membership rate:
13. Motion: FAC recommends the WESTOP Board of Directors approve the proposed
14. changes to the WESTOP 2006-2007 fiscal year budget (adjustments due to change in
15. membership rate).
16. Motion: Ms. Figueroa
17. Second: Mr. Aguilar
18. Friendly Amendment: Line item for the Technology Committee: Per Diem- $250.00,
19. Ms. Fernandez.
20. Discussion: On file
21. Motion Carries: Majority Vote
22. B. FAC recommends the WESTOP Board of Directors approve Mr. Martinez-Saldaña’s
23. request to purchase a table at the COE Annual Conference Banquet in New York at a
24. maximum cost of $5,000.
25. Motion: Ms. Figueroa
26. Second:
27. Friendly Amendment: Payment of the $5,000 table shall come from the budget lines
28. of: $3000 President Travel, $1000 President Elect Travel, $1000 Board Facility Rental
29. & Hospitality.
30. Discussion: On file
31. Motion Carries: Majority Vote
32. V. Officer Reports
33. A. President, Ms. Perez
34. Report on file. ETS & EOC slates released. Did not look good for existing programs.
35. Many new programs funded. Thanked Rita Escher and Sam Cortez for their
36. assistance preparing comments for SSS Annual Report and UB Grant. Submitted
37. comments for the Priorities but not the grant application. Hope to learn more about
38. what COE will do in regards to this. University of Washington and COE were greatly
39. affected by the competition. Both only got one Training Grant. We will see a difference
40. in the amount of training offered.
41. McNair looking to form a National Steering Committee. Every association was asked
42. to submit two nominations for members. Ms. Slater (SJSU) and Mr. Bryant (CSU
43. Fullerton) will be representing WESTOP. Thanked them both for sitting on committee.
44. Sept. 4-6 COE Board Meeting, Marriott Marquis, conference to follow meeting. Needs
45. to know who will be there as she will be Chairing the Table of Sales, needs
46. volunteers. She will be sending something out calling for volunteers.
47. Charges- Chapter Presidents: Please forward ETS and EOC slates for your state. We
48. need to see what communities were most affected by the competition. Hispanic
49. community mostly affected by this competition. Having the information is important to
50. analyze what is really occurring. Deadline: August 23rd.
51. COE Conference Basket: Asked Chapter Presidents to find something representative
52. of their Chapters for the basket. If going to conference, you can give it to her then, if not
53. she needs it by September 1st (in her office).
54. B. Chief Financial Officer, Ms. Padilla
55. E-mailed last fiscal year’s budget and also the one for this coming year. Please
56. contact her if you have any questions.
57. Checking Balance: $37,223.08
58. Membership: Curious about how we are doing with membership. Have only received
59. about 10 checks, a quarter of them have paid by credit card. There is no deadline to submit dues.
60. C. President-Elect, Ms. Brittain
61. Elections: No Report
62. Membership & Credentials: Report on file. Still needs names (Chairs) to serve on the
63. committees for Service Council. Reviewed membership protocol for other
64. organizations. Brought forth discussion with Bylaws committee to discuss
65. membership dues change. Have 95 members, 1/4 paid by credit card. Need to set up
66. a reminder to those who need to submit their money. NorCal and SoCal have set up
67. their PDS’s. Working with Allan Bee to set up the registration for the Conference.
68. Would like to bring in community people. Would like to prepare a template for all
69. Chapters to set events up using C-Vent. Will ask specific questions to expedite
70. process. It’s a fairly easy process to set things up. No action items now.
71. Membership: Remind everyone to go online to complete renewal or submit new
72. membership. A reminder was sent out to existing members. Maybe another reminder
73. needs to be submitted? When reminders come out, it will come out from the planner
74. not C-Vent. Membership invitation comes from Ms. Brittain.
75. We still don’t have liability insurance, went to company and the initial contact left the
76. company, now waiting to hear who the appropriate person is. In the mean time, if you
77. need insurance for an event, you can get special insurance. If you need this, you can
78. get it, it’s budgeted through WESTOP. How long does the process take? Please give
79. at least a month in advance, but facilities may have a different deadline. Contact Ms.
80. Padilla, if you need it.
81. D. Past-President, Mr. Martinez-Saldaña
82. Report on file.
83. Focusing on two new charges. One: putting together an Operations Manual. Ms.
84. Mauricio will put together a template for chairs to follow, will also provide examples of
85. what is already out there.
86. Looking forward: What we need to focus on 5 years from now and beyond.
87. 1. Long-term Legislation Policy: Looking at developing an advocacy effort on the local
88. level. Can’t depend only on COE at the national level. CA was able to have legislation
89. passed supporting funding for TRiO programs. Looking at changing the focus of
90. state initiative and setting up offices in each state. Az and CA can have success in
91. trying to establish these offices. NV, not really sure because not too familiar with it. We
92. don’t have to necessarily pay for office space, we can look to form partnerships. EOP
93. in the past partnered up with CFA (CA Faculty Association) in order to fight to help
94. secure funding, student services, etc. EOP also working with APC (union for CSU
95. employees). CFA provides funding for events, etc in turn EOP provides personnel,
96. students, etc. This is important because there is a war on TRiO. Sentiment is that
97. there is a real threat to the existence of TRiO, we need to anticipate what we can do to
98. protect or expand into the industry that provides access to students. There is a lot of
99. interest in student achievement and access, we need to look at what we can do
100. beyond TRiO or in addition to TRiO. Looking for partners who can provide guidance,
101. office space, etc.
102. 2. Leadership Training: We have made numerous efforts to try to create a training
103. program, latest effort is the ELI, but needs more resources. Need to look at other
104. training programs. Considering a “Leadership Academy”- a leadership strand
105. providing workshops at Annual Conference. No additional cost, provide one workshop
106. a day, how to be advocates, leaders, then from that, we can get applicants for ELI.
107. Projects can be assigned to ELI to help the fight to protect TRiO, write position papers,
108. etc. Timeline: presenting idea at PDS’s to see what the interest is. Need to have a
109. sense of what numbers we would be working with. Who would do the training? draw on
110. the veteran membership, look at community members to come and provide training.
111. PD committee has the opportunity to use the budget to plan a strong model. Good
112. idea to do a half-day before the conference so members have the opportunity to also
113. go to other workshops. Members would need to sign up early and they would have to
114. attend all sessions to “graduate” from academy. Clarification: The half-day training
115. would be in addition to the strand of workshops. Need to make commitment.
116. Leadership is something you decide to commit to, not something you do when it is
117. convenient. Idea: start on Saturday and work all day Sunday. Can also start at a
118. reasonably time on Sunday, take the noon- 5pm block to do something. Would like to
119. charge the committee to set something up. Idea: pre-conference committee strand,
120. introduce leadership academy strand.
121. 3. Resource Development: Discussion has always been focused on writing for
122. Training grants. We need to look at private funding, state grants, may look at putting
123. aside money to hire someone to write grants that will help us not only survive but also
124. thrive.
125. 4. Elected to Chair-elect of COE Board, there is a stipulation that Executive Committee
126. members can not serve on another board. This is his last WESTOP Board meeting.
127. Will also be leaving his institution. Ms. Perez will work to find a replacement to head
128. the committee.
129. VI. Committee Reports
130. A. 2007 Conference, Mr. Garcia
131. Report on file.
132. Committee work has been primarily lead by Allan Bee (Registration). Has listed all
133. committee members, thanked BOD members for their input. Most committees have
134. Chairs, first person listed is the Chair. Chairs don’t do all the work, but they make
135. sure things are getting done. If you do not want to Chair, please let him know. Decided
136. to assign someone to work with the company to handle equipment.
137. Looking to identify a company within Silicon Valley area to donate laptops to set a
138. computer area (check e-mail, etc.). Asking people to identify possible companies.
139. Program committee is vacant, but they are contacting the group who worked on it last
140. year.
141. Theme: “Building Bridges Between Communities of Educators”.
142. Mr. Ferguson has developed a WESTOP design, just needs information. NorCal
143. members have been signing up to volunteer. Added one more person to Silent
144. Auction committee. Will be soliciting members from other Chapters for committees.
145. Tentative schedule set. Sending information on the web site. Open Registration
146. October 1st.
147. Still need to determine Pre-conferences: University of Washington? Leadership
148. Academy? ThinkQuest? Post-conferences? Exhibitor fee?
149. Special events: Trips to San Francisco, will provide information to members on what
150. is available. Still considering a Bay Cruise. Will do some polling to see if any activities
151. need to be provided. Still considering what to do for the Monday night activity.
152. Possible Speakers: COE, Dept of Ed. (President will extend invitation), Congressional
153. speakers, Nancy Pellosi, mayor, inspirational speakers. We are in a difficult time,
154. thinking of bringing in people who have worked with groups who have faced
155. struggles. Other possibilities: Maya Angelou, someone to feed the soul.
156. Chapter Presidents: Need help recruiting people to help with registration table. Two-
157. hour shifts.
158. Need to look at developing a no-show policy. There has been a fiscal impact. Fiscal
159. impact: $12,000, people registering for conference and not showing up at past
160. conferences.
161. Looking forward to working with Mr. Martinez-Saldaña/ Strategic Planning Committee
162. on developing leadership academy. Looking forward to having national level
163. resources.
164. Awards: Will include language that this person will be attending Policy Seminar
165. (condition), include wording and dates on Policy Seminar. Idea: should not be
166. mandated (attendance at Policy Seminar). What was the intent of the motion? We are
167. offering the opportunity. Need to look at the wording of the motion.
168. Meeting of the Members: Who can be there, will we work on deciding deadline dates?
169. Will need to discuss at our next meeting. Have not been happy with how Meeting of
170. the Members has gone, looking at how other associations conduct their meeting.
171. Need to revisit procedures. Need to develop detailed information to provide to the
172. membership so they know what to expect. Anyone can attend meeting, but only
173. members may speak. Idea: Bring membership cards. It is the responsibility of the
174. Board to modify “irresponsible” motions. We are fiduciary agents for the association
175. and we need to make decisions that are for the better of the association. We will
176. need to have a contingency plan if our conference is disrupted. In the past, there
177. have been personal attacks. Looking at bylaws: all that goes to the membership
178. is a Bylaws change, if someone has something to present, this needs to be brought
179. up through the proper protocol. Mr. Oceguera and Ms. Brittain will work with Ms. Perez
180. to put something together for protocol.
181. B. Bylaws, Mr. Mata
182. Report on file.
183. Looking at first reading of the proposed bylaws changes.
184. 1. Program memberships: For TRiO programs and non-TRiO programs. Committee
185. came up with rates, looking at potential increase in income. Clarification: For invoice
186. purposes, all will include “Institutional membership for programs”. Have we
187. determined how the formula will be created? Numbers depending on number of staff
188. members. Have a standard set rate for institutions. Voting rights: will still retain voting
189. rights as an institution. Discussed $250 per program (doesn’t matter how many
190. career staff there are). May need to still have a sliding scale, try to get a fair
191. representation. Recommendation: Try to avoid an equation, this has not been a
192. success. Can have a set rate for up to a certain number and then a flat rate for
193. additional people. Rate will be per program, not institution. Can have a limit for the
194. preliminary rate. We are not cutting out individual memberships. Please send your
195. opinions/thoughts, to Mr. Mata and his committee prior to the November meeting.
196. 2. Change terms of Board members, when they begin and end. The way it is now,
197. term starts at the end of the Annual Conference, would like to change it to match our
198. fiscal year.
199. Clarification: Bylaw changes will not go into effect until the 2008 year. The training can
200. still take place at the conference. This can give new board members a little more time
201. to get ready. The new Board year will begin July 1st. This will align Board year to fiscal
202. year.
203. 3. E-mail procedures: Do they have to be added to the bylaws? There is a provision in
204. there already? Asked Mr. Mata to look into whether or not our policy needs to be added
205. to the bylaws.
206. C. COE Fund Development, Ms. Diaz
207. Report on file.
208. Selling pens at WESTOP conference, looking at a few companies. Looking at bears
209. as well, possibly dress bears according to region. Was finally able to get a hold of Ms.
210. Gable to get company information. For Chapter Challenge: looking into trophy idea,
211. winning Chapter takes it home and highlighting trophy winners on the web site.
212. D. Communications, Ms. Blanco
213. Report on file.
214. Listed assigned charges.
215. IIb. Budget revision has been submitted to FAC to get money budgeted to Public
216. Relations Committee.
217. IIIc. WESTOP one-stop delayed until last week of September. Creation of
218. Myspace.com page for WESTOP. This provides a means for WESTOP members to
219. communicate, membership building, not necessarily business, please send her
220. policies on use of myspace.com,
221. Committee updates: Let her know if you need a more personal letterhead. Developed
222. an ad for the COE conference, let her know if you want to see it. Academic
223. Impressions: How to market and communicate with the private sector, how to
224. accurately communicate with them. Good comprehensive training, DVD format, once
225. that is available, this can be used by all.
226. Suggestion was made to use this Committee’s report format as a template for other
227. committee Chairs to use.
228. E. Legislation & Education, Mr. Aguilar
229. Report on file.
230. 1. Appropriations has been put on the calendars, but no specific dates. Probably will
231. not have a vote until after the elections. If the make-up of the House & Senate change,
232. there may be some challenges to what was proposed.
233. 2. PowerPoint presentations: Trial runs at the NorCal and SoCal PDS’s
234. 3. Meeting with Senator Boxer’s office to get her name on the Cole/Payne letter.
235. Waiting to hear from COE as to why the letter was closed.
236. 4. State Policy Seminars: Probably best to hold off for now.
237. 5. Scholarships: Something will be made available at the end of September.
238. 6. Sunset Commission: Providing oversight to spending in congress, good chance
239. that it will not be brought up for a vote.
240. 7. Bill 2075 : Eliminates some of the barriers for undocumented students.
241. 8. UB proposed changes: Would pass along the comments. Will still have
242. opportunities to voice opinions. UB proposed changes (examples): cutting proposal
243. to 50 pages. Has the potential to eliminate current funded programs.
244. 9. State Initiatives: Will be writing for CA. Ms. Blanco will submit for AZ. Encouraging
245. Chapter Presidents to submit a proposal as well. Ms. Blanco will be forwarding
246. template for what she has submitted in the past.
247. Amend Report: Committee members: Add Anita Blanco, Rita Escher is NV rep.
248. F. Public Relations, Mr. Powell
249. Report on file.
250. Making this committee a sub-committee of the Communications committee, since
251. some work/duties are similar. Looking at Quick Facts: About organization, each
252. Chapter, committees. Want to bring something to the November meeting. Looking at
253. collaborations, EOP Directors meeting, Chancellor initiatives for under-represented
254. students, EOP academies. Bring all groups together so that we can stop
255. duplicating services, find out who is doing what, how can we better serve our
256. students. Also looking to put together media packets for committees to use.
257. G. Research, Mr. Calhoun
258. Focus has changed. Wants to use resources already available. Ideas: Having a
259. research strand for the conference, having a poster session, ask Tom Mortenson to
260. present at our conference. Report will be submitted when he gets back to his office.
261. H. Technology, Ms. Fernandez
262. Report on file.
263. “Tuesday Technology Tips” will be starting in September. Would like to get
264. volunteers to help out. Mr. Calhoun has volunteered to help with November. Handed 2
65. out copy of the Technology survey. Will send it out to the membership middle of
266. September (2 months prior), survey included items for Myspace.com
267. The Tech conference will be held after the CenCal PDS. Requested suggestions on
268. how long to make it. Idea: December 6-8th. Requesting volunteers to help present.
269. Reviewed tentative agenda for the conference. Would like some suggestions on
270. conference rates. Would like to meet with Professional Development Committee.
271. Have until November 8th to let the hotel know if we would like to keep the event. Still
272. working on web site map. Added new member to committee.
273. I. WESTOP Fund Development, Mr. McCune
274. Report on file.
275. Developed a template and will be sending it out to committee members and Chapter
276. presidents. Still looking for committee members.
277. President Perez acknowledged the presence of Mr. Irv Coin.
278. VII. Chapter Reports
279. A. Arizona, Ms. Figueroa
280. Report on file.
281. B. Central Cal
282. Report on file.
283. Note: Action item should have gone to FAC.
284. C. Nevada, Ms. Dupree
285. Report on file.
286. Action: Since they don’t have many members, her Secretary has taken on the position
287. of Treasurer.
288. D. NorCal, Ms. Slater
289. Report on file.
290. E. Pacific Islands
291. No report submitted.
292. Per Mr. Oda: Had a satellite meeting, suppose to have the PDS in Samoa, but have
293. not gotten word from them, so Marshall Islands is the alternate.
294. F. SoCal, Mr, Oceguera
295. Report on file.
296. New Treasurer has been appointed.
297. Highlighted PDS information. Please let us know if you are interested in carpooling,
298. SoCal can try to work something out. Please forward information to Ms. Perez so
299. she can forward to Mr. Oceguera.
300. VI. Financial Affairs, Ms. Figueroa
301 Report on file.
302. VII. Action Items
303. Motion #1: FAC recommends the WESTOP BOD approve the request from the
304. Communications & Public Relations Committees to move monies in the amount of $1000 from
305. the Public Relations committee to the Communications Committee.
306. Motion: Ms. Figueroa
307. Second: Ms. Brittain
308. Discussion: Clarification on what committees are charged to do.
309. Motion carries: Unanimous
310. Motion #2: FAC recommends the WESTOP Board of directors approve the requests of the
311. Pacific Islands, Southern California and Central California Chapters to open a second account
312. in the form of a savings or CD.
313. Motion: Ms. Figueroa
314. Second: Mr. Calhoun
315. Discussion: Can we make it that it states “Chapters” as opposed to naming each Chapter.
316. Still need to have oversight and know what is going on with Chapter accounts. Would like to
317. include savings accounts to gain more interest on amount and also want to be able to
318. separate money that is already spent with that is available. Suggestion: make a note that all
319. Chapters would be able to do this, just make it a condition that they must notify the Board.
320. This has happened before and it has been approved.
321. Motion carries: Unanimous
322. Motion #3: FAC recommends the WESTOP BOD approve the following changes/additions to
323. the Fiscal and Accounting Policies Manual:
324. Under section 404, page 10, add A-1
325. A-1: Each Chapter will contribute monies to the c-vent account. This amount will
326. be determined prior to the submission of the Chapter budgets for the following
327. fiscal year by estimating the number of events and expected number of
328. registrants attending events for each chapter.
329. Under Section 309 titled Registration Procedures (would appear on pg. 9):
330. All chapters are to utilize the online event registration for all events and activities
331. hosted by each Chapter.
332. Under section B, page 12. Membership fees, change the professional rate to reflect our
333. current membership rate.
334. On the “Financial Affairs Committee change in Budget Request Form”, add a line for the
335. date.
336. Motion: Ms. Figueroa
337. Second: Ms. Blanco
338. Discussion:
339. Motion Carries: Unanimous
340. VIII. Unfinished Business
341. A. USF Reimbursement: History and background was given at the May meeting.
342. Looked for materials on this matter, no written history is available. Matter discussed at
343. the Executive Committee meeting and because we have no evidence to support a
344. claim in either direction, a recommendation is made to just pay the request. The
345. reimbursement will be going to USF, not a person.
346. Motion: Reimburse approximately $183.00 that has been disputed to the University of
347. San Francisco.
348. Motion: Mr. Oceguera
349. Second: Mr. Powell
350. Discussion: What kind of precedence does this set? The reimbursement will be sent
351. to USF, if the individual asks to the reimbursement be made to her, then the individual
352. will need to communicate directly with USF. Point has been made that things can not
353. be done like this and procedure must be followed.
354. Motion carries: Majority vote (Favor: 11, Opposed: 6, Abstentions: 1)
355. Do we still have an outstanding invoice with USF? Yes, we do, the CFO has the
356. authority to continue to pursue the matter. Is it worth the effort to continue to pursue the
357. securing the amount owed to WESTOP the total amount is $433.80. CFO is willing to
358. pursue if it is the wish of the Board. Does it make sense to continue to pursue this? It
359. ultimately was our mistake. Clarification: it was a mistake to pay the initial request, but
360. the individual was informed that this was not an approved expense and that she
361. would need to return the money. Suggestion: Make an attempt to collect the debt once
362. the reimbursement has been submitted to FAC. The cost had already been incurred
363. and we are not sure If the money could have been recovered. Ms. Perez will draft a
364. letter to communicate with Ms. Conwell.
365. B. Scholarship: Need clarification on who is eligible to apply.
366. C. Clarification on SoCal Report: BOD meeting in November will take place on
367. November 17th-18th.
368. IX. New Business
369. A. 2009 Conference Site: Sent template to Arizona hotels. Received a few bids.
370. Looking at hotels that meet the following criteria:
371. 1.Limit to less than $200 per night
372. 2. Plenty of rooms available (220 nights)
373. 3. Appropriate meeting rooms
374. 4. Catering
375. Possible sites: Not making decisions yet.
376. 1. Hilton: $129 per night, can not meet our room nights, would automatically mean
377. that we would need an overflow hotel. Eliminate as an option? Do not like the idea that
378. we will automatically need an overflow hotel.
379. 2. Wyndham: March 5-12, $189 single, $209 double, newly remodeled, still renovating
380. guest rooms, 1:50 complimentary room, internet, can meet room nights requirement
381. and plenty of meeting rooms.
382. 3. Sheraton: Opens Fall 2008, 1000 guest rooms, Feb 26 - March 5, can meet room
383. block requirement., $205: April 16-23 $195, meeting space more then adequate, no 3
384. food & drink minimum, parking per day, 1:50 comp,
385. 4. Doubletree Hotel: Can accommodate room nights. $189, April 2-8th, one
386. complimentary room, one bedroom canyon suite, 4 premium group rates, meeting
387. rooms.
388. 5. Carefree Hotel: will look into it at the end of the month, but location is a concern.
389. Location: Downtown Phoenix is growing and there are a lot of amenities around,
390. central to ASU, transportation will be improved due to rail system, nightlife will be
391. growing with new projects in the works. Concern with Sheraton, doesn’t leave a lot of
392. wiggle room for us to see hotel, or for hotel to work out challenges. Doubletree was
393. nice, but too spread out, rooms long and narrow. Wyndham has the location for
394. members to go out and eat, etc. Wyndham, would like to get better
395. Motion to eliminate the Doubletree and Hilton:
396. Motion: Mr. Oceguera
397. Second: Ms. Blanco
398. Discussion: Would prefer to keep the Doubletree as an option. Remote locations can
399. work in getting members to be with members.
400. Friendly amendment: Take the Doubletree off the elimination list: Mr. Garcia
401. Second: Mr. Aguilar
402. Motion carries: Unanimous vote.
403. Bids are a beginning point. We need to negotiate what more they can offer us.
404. Doubletree: gives aspect of really being someplace else. Wyndham has a better sell
405. than the Doubletree. Looking at three locations: Phoenix area, remote location.
406. Suggestion to go back to the hotels to see what else they can offer.
407. Motion: Mr. Oceguera
408. Second: Mr. Garcia
409. Discussion: Let hotels know what other offers are on the table. Sheraton: Is there a
410. contingency plan if the hotel is not ready in time? Can they propose a contingency
411. plan?
412. Motion carries: Unanimous vote
413. Ms. Perez will go back and work with the hotels. Idea to share the contracts we have 414. signed already Burlingame Hyatt and Marriot (Kona) to share with them . Keep in mind 415. that the next two locations are remote locations.
416. BOD approves that Ms. Perez work with Conference Site Committee to make
417. recommendations.
418. B. Special Recognition for Alan Nishio: Received letter from Dr. Robinson from CSU 419. Long Beach. Mr. Nishio will be retiring and we were asked if WESTOP would like to 420. recognize him at his retirement event. Got feedback from Michele Scott, EOC Director 421. and Loretta Enriquez-Najera, TS Director. He has always been a friend to TRiO and 422. similar equity programs.
423. Recommendation: Award him the Friend of WESTOP Award and present this to him at 424. the retirement event (September 22nd, 2-4pm) and acknowledge him at the
425. Conference as well. Ms. Perez will forward information to SoCal Board members so 426. anyone who can attend can go in her place. We are not limited to one awardee.
427. C. Board Resignation: August 2, 2006 from Damien Peña, decided to resign his
428. Member at Large position. A majority of the BOD of Directors can appoint a person to 429. replace him. There is a 90 day deadline. BOD members were encouraged to submit 430. names of possible candidates by the end of this week so they can be approached
431. about their interest. Have interested members submit resumes. Names and contact
432. information need to go to Ms. Perez. On behalf of the BOD, we would like to thank Mr.
433. Peña for his commitment and work for the BOD.
434. D. COE Seat: Once Mr. Martinez-Saldaña’s position is open, it will remain vacant. The
435. COE seat does not have to fill the third seat, but WESTOP will still have three votes.
436. E. Service Council Nominations: It will be Ms. Brittain’s responsibility to appoint
437. Service Council Chairs. Ms. Brittain does not want to go into the conference without
438. having all Chairs for the Council. Has discussed this with past presidents. Some
439. BOD members met and some possible candidates were named. Asking for
440. members to recommend people who can take on the responsibility. She is familiar
441. with SoCal members, but not other members. Would like people who can work
442. independently and are dependable. Please let her know if you know of anyone who
443. might be interested.
444. Suggestion: Send out a list of all committees. They have to be able to attend the
445. training at the conference. Deadline to submit names: by the end of September. Has
446. there been a decision on which ones will be one year and which will be two years.
447. Recommendation: look at committees and decide which ones make sense to have a
448. one-year vs. two-year terms.
449. X. Announcements
450. A. Board members contact information. An updated roster will be distributed
451. at next meeting.
452. B. Next Board meeting: Palm Springs Nov. 17-18th. Welcomed to attend PDS.
453. C. Congratulations: Ms. Figueroa will be getting married in September and to Mr.
454. Velasquez on the birth of the birth of his son.
455. D. Sallie Mae presentation: They have money to underwrite/fund activities. They may
456. be able to come to our meeting and talk to us.
457. E. January meeting: Let Mr. Oda know if you would like suggestions on what you can
458. do in Hawaii. Airport code for Kona is KOA.
459. F. Travel Expenditures. CFO will send your expenditures thus far by the end of the
460. month.
461. XI. Adjournment
462. Motion: Mr. Martinez-Saldaña
463. Second: Mr. Oda
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