August 2004
Oakland Marriott City Center
Oakland, CA
COE
Annual Conference
The 23rd Annual COE Conference will be held September 12-15, 2004 at the San Antonio Marriott Rivercenter and Riverwalk. There will be a strand for State Initiatives during the workshop sessions. There will also be a pre-conference workshop on CAS Standards. The Conference Committee is in desperate need of volunteers to work: Registration, Table of Sales, Silent Auction, AV Set-up. Please see Darlene or myself if you or someone you know is able to help out.
State Initiatives
The Council’s State Initiative Committee has budgeted $10,000 to provide matching funds up to $1,000 to those states that apply by Monday, November 1, 2004 to help state associations launch their state initiative campaigns. This year, the Subcommittee would like to award ten $1,000 Associations/Chapter grants. The states that receive funding will have their initiatives profiled on the State Initiative section of the Council’s web site. States that apply and are selected will receive funds requested by January 15, 2005. Please read over the RFP carefully which the grant process and eligibility requirements have changed from last competition.
Proposed By-laws revision
The By-laws Committee has reported out the following amendments to the By-laws. The By-laws committee developed these amendments to bring COE committee structure into line with definitions approved by the COE Board of Directors in May 2004. The first reading of the amendments will take place at the Council’s Board meeting on September 11th, 2004.
For your information, elimination of existing text is noted with a strikethrough. Addition of text is noted by bold type.
Article IX – Commissions, Task Forces and Committees Section 1.
The Council shall have six seven standing Committees, and such other regular committees, Commissions and Task Forces as the Board may by resolution establish, and/or the Board Chair shall from time-to-time designate with the advice and consent of the Board. The Board Chair shall appoint each standing Committee Chair, each regular Committee Chair, each Commission Chair, and each Task Force Chair together with their membership. All standing and regular committees, Commission, and Task Force Chairs, together with their membership, shall be appointed subject to the advice and consent of the Board of Directors, unless otherwise provided for in this Article. The Board Chair shall serve as an ex-officio member of each standing committee.
Article IX – Commissions, Task Forces and Committees Section 2.
(e) The Personnel Committee. This committee shall be composed of eight members including the Board Chair-elect, and the Committee chair appointed by the Board Chair for a one year term. Prior to October 1 of each year, the Board Chair-elect shall appoint three (3) members of the committee to two-year terms to commence on October 1. For 2005-2006, the Board Chair shall also appoint three members to one year terms. The committee shall have the responsibility for the development and oversight of the Council’s personnel policies, including the administration of such policies. The committee shall have the responsibility for the administrative support and oversight of the evaluation and compensation processes for the President of the Council. The committee shall regularly review and make recommendations for changes to the Council’s Personnel Policy Manual.
(f) The Strategic Planning Committee. This committee shall be comprised of one representative from each region inclusive of the committee chair who the Board Chair would appoint each year. Prior to October 1 of each year, the Board Chair-elect shall appoint five members to the Committee for two year terms. These five members shall be chosen from among Board members who have completed at least one year of service on the Council Board. This committee shall develop, initially approve, and monitor the implementation of, and from time-to-time review and revision of the Council’s strategic plan. The plan shall be reviewed annually, and based on the review, be revised as needed. Strategic plan oversight necessarily involves oversight of the administrative, budgetary and programmatic implementation of the plan approved by the Board of Directors and implemented through the President of the Council and Council Committees.
(g) The Evaluation and Compensation Committee. This committee shall be composed of the Board Chair, Board Chair-Elect, Past Board Chair, Secretary and Treasurer. This committee shall have the responsibility to evaluate and make recommendations for changes in the compensation of the President of the Council annually.
HR 4283
A letter stating WESTOP’s concerns and pointing out the TRIO Programs that might be affected near Congressman Howard “Buck” McKeon (R-CA-25), Chairman of the House 21st Century Competitiveness Subcommittee, was sent to the Chairman and the rest of the Committee. Copies of the letter will be posted on the WESTOP web-site.
